Preparation meetings

Meeting dates

Brief reports from each node
- local science plans
- data and software status
- status of registrations
A few updates on the overall programme for the week of 12-17 May
- Opening by easternmost node: Australia, Monday 12 May (Sunday for many, recorded)
- Opening keynote lecture by Tim Palmer on Monday 12 May, St Hugh’s, Oxford
- Demonstration session with WCRP JSC, Paris, Tuesday 13 May, 21:00 Paris time
- Closing ceremony by westernmost node: West US, Friday 17 May
WMO sponsorship: last call for requests for support
Plans for broadcasting from nodes at the end of each day
AOB

Summary of progress from each node, including run status
Storm trackers
Copying data between nodes
Shared notebooks with examples
WCRP webinar talk by Andrew Gettelman
Agenda for the hackathon and cross-site collaboration
- Opening (probably by the Australian team)

Discussion on the draft science plan
Mind map of working groups and intended investigations:
Status of data requests
Readiness status of:
- Node web pages + registration
- Data at nodes
  - Software stacks at nodes

Sendai Protocol paper
- published today in Progress in Earth and Planetary Science. doi:10.1186/s40645-024-00668-1
- a few adaptations for the hackathon need to be made, given the reality of which simulations exist
Update on global registrations so far
Reports on progress with initial data processing, re-gridding etc.
Status update from each node:
- Plans for mini science conferences to design node-specific objectives and actions
- Logistics (data repositories, compute, venue)
- Run status
- Software stack
- Local web sites for each node’s organisation and registration

Coordination of websites and advertising
Finalizing the data request (see also the Mattermost discussion of Trackers)
Set up a test run and assessment of one regional HEALPix conversion
- Lukas Kluft is working on transforming an ICON regional simulation.
Handling of finances
- by each node individually
- participation fees depend on local costs and funding
- stipends
Outreach activities (daily blog, videos, …)
Streaming one presentation per day per node, ideally also recording it

8:00 to 9:30 CET and repeated at 17:00 to 18:30 CET

Each meeting will cover: